Sep 2014
Smart Strategies to Source & Manage Your Office Supplies
Posted By: In: Office Updates, 0 Comments

When looking back over your office bills, you will most likely see that you are spending a good amount of money on office supplies. This makes sense because without these, you will not be able to work effectively in your office. You must learn to source your office supplies and manage the costs to do so. Whatever the size of your company, here are some simples steps you can take to manage and source your office supplies.

Soft Costs

With a booming business, you should be able to understand what your hard costs are (the amount of money spent on physical things.) However, it is very easy to overlook soft costs. Soft costs can actually be tough to identify. They can include the time someone spends researching office products, finding the best price for supplies, getting quotes, placing orders, paying invoices, etc. Sit down and think how long it would take to research the best price and what the hourly rate would be. Think about all the steps involved and the hourly rate you would pay someone to do so. Take a look at the graph below:Soft Costs




Total Pay

Finding product




Researching prices




Order products




These are just a small amount of the soft costs that your company will incur. It can add up very quickly. With Office Specialists Inc., you will get contract pricing. This specific pricing plan offers you the lowest prices on all your office supplies including office furniture, snacks, and janitorial and cleaning supplies. You can rest assured that you are getting the best possible price out there without having to spend time on soft cost items. More importantly, you will save so much time because OSI is a one-stop shop for everything for the office including janitorial and cleaning supplies, furniture, technology, break-room supplies, etc.

Keep Track

One very easy and effective way to start to save money is to keep track of what you are ordering. It may seem like a lot of work but it really isn’t. You just have to stay on top of your system. By creating a system that works for you, you can make sure you are not ordering any extra-unneeded supplies or not running out of any that you may need at a moments notice. Furthermore, keeping track of purchasing trends is a must. Whether it be yearly or on a monthly basis, keep track of these costs. This will allow you to order the correct amount of products ahead of time.

Consolidate Orders

If you don’t already have a purchasing manager consider having one person do this job, especially if you have multiple departments. Having one purchasing manager allows you to have one invoice and one shipment. This allows office supply companies to keep costs low because they will only have to deliver once versus several times during the week. By having one shipment, you are helping to save the environment and reduce your carbon footprint. Did you know that one order could cost upwards of $90 to procure? If you use one supplier that means one order, one delivery and one payment.

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