Get Organized & Have a Productive Year of Work
With 2020 underway, now is a good time to practice some good work habits. If you want this to be an efficient year, you should work on organizing your workspace a bit. When your workspace is on order, you’ll have a much easier time finding everything you need. This keeps you from wasting time while you’re on the clock, and you’ll get more work done as a result.
To make sure you have a productive year, you should adhere to these handy organizational tips.
Start Using a Desktop Organizer
A great way to keep your office supplies organized is to get a desktop organizer. Do you have trouble keeping track of supplies throughout the workday? This won’t be an issue with a desktop organizer, since you’ll be able to keep everything in a single location.
Use an organizer to store your writing utensils, paper clips, sticky notes, and other items you need to use during the workday. Storing all these items in one place reduces clutter and keeps you stress-free. And when you aren’t stressing out, you’ll be able to get a lot more work done.
Create Dedicated Spaces for Assignments
A smart way to get organized at the office is to create dedicated spaces for specific assignments. Trying to accomplish all your tasks in one space can create a lot of clutter, which can be distracting. Creating spaces for individual assignments will prevent you from cluttering all your work supplies in one place.
The primary part of your workstation (your desk) should be set up for computer work. Within your office, you can set up another small table away from your desk that you can use to review and edit documents. Since you’ll be away from your computer, you’ll be able to stay focused while you read through the documents.
For each of these spaces, supplies should be organized in a way that only lets you access the ones you need at a given moment.
Clean Up & Toss What You Don’t Need
The beginning of the year is the perfect time to clean out your desk of old documents and supplies. You can’t keep your workstation organized if keep holding onto things you don’t need anymore. Old supplies clutter up your workspace and make it harder for you to find the things you actually need.
Open up your drawers and take a good look at everything you’re keeping inside of them. If you find something you haven’t used in months, you probably won’t need it anytime soon, so you should throw it away. Any supplies that are broken should be tossed out as well.
Use your business machines to scan old documents digitally so you can toss or shred them. Clean out garbage, and do whatever you can to free up some space on your desk. A clean desk leads to a clean state of mind, so stock up on janitorial supplies you can use to keep your space nice and tidy.
Get Into the Habit of Labeling
It would also be a good idea to invest in a label maker for your office space. As you start using more drawers and folders to organize your documents, managing all of them will only get more difficult.
Labeling your documents by topic, client, and importance will make it easier for you to keep track of them. Start getting into the habit of labeling if you haven’t done so already.
Clean Up Your Computer
Organization shouldn’t be limited to just your workspace. You should also clean up your computer, so it stays nice and organized.
If you aren’t doing so already, sort your documents into folders based on what they’re about and which clients they’re for. That way, you won’t have to sift through a massive clump of documents to find the one you need. In addition, give each document a detailed name so you don’t have to open them all to find the one you’re looking for.
Finally, you should delete any old documents that you no longer need. These documents take up space, and could hinder the performance of your computer. Same goes for emails; go through your email list and delete your older emails to get rid of unnecessary clutter.
Build Out Your Schedule Early
You should also focus on organizing your work schedule. Assignments pile up quickly, and if you don’t have a plan in place you’ll have a difficult time getting everything finished in time. By building a work schedule early, you’ll know exactly what you need to do on a given workday.
Grab a planner and list out all assignments you need to do for the next few months, along with their due dates. Pick a day for each assignment and set a specific amount of time to work on that assignment. That way, you’ll know what needs to be worked on as soon as you get into the office, and you won’t need to waste time building a plan from scratch.
Make sure the important projects get the most attention so they can be handed in promptly.